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Paralegal Or Legal Administrator Vacancy At Shopify

Posted on: 17 Oct 2020 86 views
: Paralegal/Contract Administrator, Shopify Plus
: Shopify
: Paralegal/Law Clerk Degree

About the role

Shopify enables over 1 million stores in more than 175 different countries. Merchants use our software to power their businesses across multiple sales channels, including web, tablet and mobile storefronts, social media and marketplaces, and in their brick-and-mortar and pop-up shops. 

About the team

The Shopify Plus Legal Team is looking for a Paralegal or Contract Administrator with law firm and/or in-house experience and contracts management expertise to join our team and help us make commerce better for everyone.  Our team’s focus is supporting Shopify Plus, Shopify’s enterprise sales organization targeting high-growth, high-volume merchants worldwide. In addition to negotiating sales agreements with some of the worlds biggest brands, the team also supports Shopify Plus by negotiating agreements related to procurement, inbound licensing, partnerships, marketing and advertising, as well as assisting with RFPs/RFIs. We also provide legal support to the organization as they move into new jurisdictions and target new product verticals. The legal work is challenging, varied and constantly evolving.

About you 

You are a constant learner who thrives on change and makes order out of chaos. You have strong communication skills and know how to keep everyone - and everything - organized. You like to delve into existing processes, figure out what’s working and what could work better, and make it happen. You have great interpersonal skills, and you know how to manage multiple (and often competing) priorities. You have a deep interest in learning about Shopify’s products and business objectives, and are truly interested in making commerce better for everyone. Last but not least, you are humble, hardworking, and enjoy collaborating with a team.

Projects you could work on:

  • Assisting with organization of workflows for the Shopify Plus legal team
  • Assisting with the review of current processes and building out new ones to improve team efficiency, productivity and impact
  • Assisting with setting up new intake systems and other tools to keep the team organized and efficient
  • Assisting with organizing and building a library of templates for use by team members and other internal stakeholders
  • Assisting with updates to agreement templates and online terms
  • Assisting with the management of contract lifecycles, including redlines, validating execution versions, and storing executed contracts
  • Helping to prepare and draft changes to routine contracts, including NDAs and simple services agreements using standard forms, with supervision from legal counsel
  • Supporting and/or managing other projects with the Shopify Plus legal team as they arise
  • Communicating with the team’s internal business clients in support of all of the above

Requirements for the role:

  • A Paralegal/Law Clerk Degree, or equivalent professional experience in contract administration
  • Experience in contract management in-house or at a law firm
  • Experience setting up new systems and workflows
  • Incredible organizational and time management skills. This role involves handling multiple projects, initiatives, and stakeholders simultaneously, and executing tasks to completion in a timely manner. You must be able to prioritize well, work efficiently, and demonstrate flexibility as workloads fluctuate with minimal supervision
  • Keen observation skills, a willingness to pitch in and a proactive approach to solving problems. This means you have a hunger to learn, are a heavy lifter, are resourceful, are a great team player and are genuinely curious about the way things work
  • Meticulous attention to detail
  • Exceptional oral and written and communication skills. This means you have the ability to communicate with a wide variety of audiences about complex situations using plain language
  • A solutions-oriented mindset to help support the business, take on work, and help the team
  • A can-do positive attitude, with a great sense of humour and the ability to thrive on change
  • Strong interpersonal skills and a deep desire to learn continuously
  • Experience working with cross functional teams from legal to sales, engineering to finance to marketing and beyond
  • Tons of patience with strong customer service skills. This role involves dealing with a variety of internal clients across several the business lines, which are moving very quickly

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Bonus Experience

  • Experience in a data driven and entrepreneurial environment
  • Experience with Agiloft or other contract management software

We know that applying to a new role takes a lot of work and we truly value your time. Tanya Weston, Senior Legal Counsel, Shopify Plus, is looking forward to reading your application and cover letter.

As part of your application, please give us your suggestions for how to manage this situation:

Towards the end of the month, where you already have multiple items on your to-do list, an internal sales client reaches out and asks for your help. It’s obvious that this person is feeling some pressure to get their sales agreement finalized and signed by their customer as soon as possible in order for them to meet their sales target for the month. They say it needs to be done by the end of day. How would you work through this scenario?

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